Privacy Policy

2. Who we are

Organisation name: Stichting Systemic Justice 

Registration number: RSIN 863331671 

Address: Keizersgracht 391A, 1016 EJ Amsterdam, The Netherlands 

Email: info@systemicjustice.ngo 

Data protection contact: dataprotection@systemicjustice.ngo 

3. What personal data we collect 

When you use our website, we may collect the following types of personal information: 

3.1 Information you provide directly 

• Contact information: Name, email address, and any other details you provide when contacting us  

• Donation information: Name, email address, donation amount, and payment details when you make a donation through our website 

• Newsletter preferences: Email address and communication preferences when you subscribe to our newsletter 

• Job application information: When you apply for positions through our recruitment platform (BambooHR), we collect CV, application answers, and other information you provide 

3.2 Information collected automatically 

• Website analytics: We use Plausible Analytics, a privacy-friendly analytics tool that collects anonymous usage statistics without using cookies or tracking personal information 

• Technical information: IP address, browser type, device information, and pages visited (collected anonymously through Plausible) 

3.3 Information from third parties 

• We may receive information from third-party services we use, including GiveWP (donation processing), Mailchimp (newsletter distribution), BambooHR (recruitment), and Instagram (social media integration). 

4. Legal basis for processing 

Under the General Data Protection Regulation (GDPR), we process your personal data on the following legal bases: 

• Consent: When you subscribe to our newsletter or provide consent for specific processing activities 

• Contractual necessity: When processing donations or fulfilling services you’ve requested 

• Legal obligation: When required by law, such as for tax reporting or financial record-keeping 

• Legitimate interests: For running our organisation, maintaining our website, improving our services, and advancing our mission for systemic justice 

5. How we use your personal data 

We use your personal data to: 

• Process and acknowledge donations 

• Send newsletters and updates about our work (with your consent) 

• Respond to your inquiries and requests 

• Process job applications 

• Improve our website and services 

• Analyse website usage to understand how visitors interact with our content (anonymously) 

• Comply with legal and financial obligations 

6. Who we share your data with 

We do not sell your personal data. We may share your information with the following trusted third parties who help us operate our website and services: 

• Payment processors: To process donations securely 

• Email service providers: Mailchimp (EU-based servers) for newsletter distribution 

• Donation platform: GiveWP for processing donations 

• Recruitment platform: BambooHR for managing job applications 

• Analytics provider: Plausible Analytics (EU-based, privacy-friendly analytics) 

• Hosting provider: Our website hosting service (EU-based) 

• Legal and regulatory authorities: When required by law, such as tax authorities 

All third-party service providers are required to meet GDPR standards and protect your data. We do not transfer data outside the European Union or European Economic Area. 

7. How we protect your data 

We take data security seriously and implement appropriate technical and organisational measures to protect your personal data, including: 

• Secure, encrypted systems for data storage and transmission 

• Access controls limiting data access to authorised personnel only 

• Regular security reviews and updates 

• Staff training on data protection and security 

• All data stored within the European Union 

8. How long we keep your data 

We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected: 

• Newsletter subscriptions: Until you unsubscribe 

• Donation records: 7 years for financial and tax compliance purposes 

• Contact inquiries: 3 years or until the matter is resolved 

• Job applications: 1 year after the recruitment process concludes (unless you consent to longer retention for future opportunities) 

• Website analytics: Anonymous analytics data is retained for 24 months 

9. Your rights 

Under GDPR, you have the following rights regarding your personal data: 

• Right to access: Request a copy of the personal data we hold about you 

• Right to rectification: Request correction of inaccurate or incomplete data 

• Right to erasure: Request deletion of your personal data (subject to legal obligations) 

• Right to restrict processing: Request limitation on how we use your data 

• Right to data portability: Receive your data in a structured, machine-readable format 

• Right to object: Object to processing based on legitimate interests or for direct marketing 

• Right to withdraw consent: Withdraw consent at any time where processing is based on consent 

• Right to lodge a complaint: File a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) 

To exercise any of these rights, please contact us at dataprotection@systemicjustice.ngo. We will respond to your request within one month. 

10. Cookies and similar technologies 

Our website uses minimal cookies and similar technologies. For detailed information about the cookies we use, please see our separate Cookie notice. 

11. Third-party links 

Our website may contain links to third-party websites, including our social media pages. We are not responsible for the privacy practices of these external sites. We encourage you to read their privacy policies before providing any personal information. 

12. Changes to this privacy policy 

We may update this Privacy policy from time to time to reflect changes in our practices or legal requirements. The “Last updated” date at the top of this notice indicates when it was last revised. We encourage you to review this notice periodically. 

13. Contact Us 

If you have any questions, concerns, or requests regarding this Privacy policy or our data practices, please contact us: 

Email: dataprotection@systemicjustice.ngo 

Address: Stichting Systemic Justice, Keizersgracht 391A, 1016 EJ Amsterdam, The Netherlands 

Supervisory Authority: Dutch Data Protection Authority (Autoriteit Persoonsgegevens), www.autoriteitpersoonsgegevens.nl